Document management software can be an essential tool for any company or organization that creates, receives or uses documents. It helps them track the documents they produce as well as collaborate with colleagues on them, and then store them securely in one location.
Many organizations create a large volume of documents as they operate and liaise with clients, partners, suppliers, and more. This results in the need for an efficient document management system that handles all the different types of documents and workflows within an company.
The best document management systems come with a variety of features that make them simple to document management use and secure, such as the ability to control version and unified storage guidelines, specific permissions settings and auditing capabilities, document scanning optical character recognition and workflow automation tools that can be customized. The right system will allow users to connect with other tools such as email and project management platforms and even your site to enhance integration.
Some of the most reputable document management software providers include an opportunity to trial their products for free for potential customers to test the software and evaluate its performance before making a final purchase decision. They also provide detailed FAQs that address most frequently asked questions about the product and its capabilities.
Implementing a document management system may take some time, as employees will need to upload and scan files. However, the initial disruption is followed by the increased productivity over months, weeks and even years. A top document management software with SAS 70 Type 2 and ISO 27001 certifications can be useful for those working in highly-regulated industries.