There are many options available for your organization, whether you want to upgrade the technology in your boardroom or introduce new tools that can improve collaboration and decision making. Finding the best solution requires approval from all parties including board members as well as executives. Here are a few suggestions to ensure that the process is smooth and successful.
Ensure that the board portal includes all the necessary features to increase your company’s productivity levels and governance practices. Think about, for instance the ability to collaborate in meetings, regardless of where participants are physically. Find a meeting scheduling system that is synchronized with all calendars and provides agenda templates for board meetings to facilitate the process of preparing for meetings. Some portals also offer features that automatically create minutes of meetings and permits users to electronically sign documents.
The security features of the portal are also crucial. Be sure that the software provides audit trails of every user activities and prevents any unauthorized access to sensitive data. Additionally, look for a pricing structure that fits your budgetary requirements and incorporates scalable licensing options.
Select a board portal that is user-friendly. It should be simple to use by both directors and administrators regardless of their technological expertise. It should be compatible with all devices, and not overwhelm directors with useless features they won’t be using. This will ensure that the tool is used quickly and effectively, and its effectiveness is maximized. Moreover, it will reduce the time and expense on administrative tasks that require manual effort and coordination of meetings.