Restrict Access to Electronic Documents

Companies must be able to limit access to electronic documents for personal information regarding customers and employees, confidential business proposals or sensitive legal documents. This will ensure that only authorized users have access to these documents. This is an important element of data protection and aids in preventing data breaches. It also ensures compliance with regulations like GDPR and HIPAA.

The increase in security can be achieved through the implementation of custom permissions. Managers can limit the amount of sensitive documents are opened, printed and copied. You can also limit the types of modifications that can be made to documents, like changing the design or text. Adding an examine trail to restricted documents also allows administrators to observe user activity and identify any unauthorized changes made to the document.

In addition to setting up custom permissions, it is crucial to establish record retention policies for electronic files, and to document the destruction of these files at the end of their useful life. Additionally, it is crucial to have safeguards in place to stop non-malicious incidents from happening, like files being accidentally deleted by employees or being saved accidentally on unsecure devices.

A person who is a party to a lawsuit or a person who is the subject matter of information contained in the court documents can request that the court restrict the public’s access to this information by submitting to the court a motion or notice of the request. The motion or notice must include the reasons for the restriction of public access and, if the court approves the restriction, it has to make an order stating the restrictions that will be in effect. Documents or exhibits with restricted access must be identified as an electronic file cover sheet.

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